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About us
VoiceCaptures builds AI voice assistants that answer the phone for small and mid-sized businesses, wherever they are — so the calls that arrive while you are on a job, mid-service or closed for the night still turn into booked work.
Most small businesses still run on the phone. A caller who reaches voicemail rarely leaves a message — they call the next name on the list. For a trade, a clinic or a restaurant, that is revenue walking out the door several times a week, and it usually goes uncounted because a missed call leaves no trace.
We put a voice assistant on the line instead. It answers in your business's name, sounds like a person rather than a phone tree, and handles the call the way your front desk would: it works out what the caller needs, asks the qualifying questions that matter for your trade, books the appointment straight into your real calendar, and texts you a summary of who called and what they wanted. If the caller asks for details by text, it sends them before hanging up.
We do not ship a generic bot with your name swapped into the greeting. Each assistant is configured around one business — its services, its pricing questions, its booking rules, its calendar, the objections its callers actually raise. A dental office needs to separate a new patient from an emergency; a plumber needs to know whether water is currently on the floor. Those are different assistants, not different greetings.
That extends to the systems you already run. Where a business has a CRM, a booking tool or a scheduling system, we integrate with it rather than asking anyone to work somewhere new. Custom integration work is quoted separately, because it is real work and pretending otherwise leads to a worse product.
We are headquartered in Toronto, Ontario, Canada, and we work with businesses wherever they are. The assistant answers on your existing number, so nothing about the setup depends on where you or we happen to be: numbers, time zones, hours, currency and the way the assistant speaks are configured per business.
Three things shape most of the decisions we make about the product.
If a caller realises they are talking to a machine and hangs up, the assistant has failed no matter how good the transcript looks. Natural speech is the product, not a feature of it.
Answering a call is easy. We measure whether the call turned into an appointment on a calendar, because that is the only number that shows up in a business owner's month.
Recordings and transcripts are kept 14 days and then deleted unless a business chooses longer, and for clinics, call recording is off by default. A clinic line hears things that should not sit on a server indefinitely.
Questions about the product, pricing, or whether it fits how your calls actually work — send us the details and we will come back to you within a day. If you would rather talk it through, book a 30-minute call.